ISMF PRIVACY POLICY 

INFORMATION ON THE PROCESSING OF PERSONAL DATA 

PURSUANT TO ART. 13 GDPR AND 111-BIS D.LGS. 196/03 

 

Your privacy is important to International Ski Mountaineering Federation (ISMF) and you should always keep control over your personal information. This Privacy Policy, updated from time to time, provides information about how ISMF accesses, uses and processes the information related to the use of the www.ismf-ski.org website. When referring to “you” or “your”, ISMF refers to you as a user of the Services. Please read this privacy policy in its entirety that explains the following: 

1. Who is ISMF? 

1. To whom this Policy applies? 

1. What data is collected by the ISMF? 

1. How do we acquire your personal data? 

1. How does the ISMF use your data? 

1. With whom could the ISMF share your information? 

1. How does ISMF keep your data safe? 

1. Legal Basis for Data Protection 

1. How long do we store your personal data? 

1. What are your rights? 

1. How to exercise your rights? 

1. Miscellaneous 

1. Legal basis, terms, and conditions: “ISMF-SCARPA Giveaway Ribelle Run Kalibra G”

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1. WHO IS ISMF? 

The International Ski Mountaineering Federation (hereinafter “ISMF” “We”, “Us”, “Our” , “Ours” or/and “Controller”) is the world governing body for ski mountaineering competitions. Our main aims are the promotion, regulation and development of ski mountaineering worldwide. 

To carry out various tasks and activities, as well as to ensure our own corporate governance and organization as set out in Statutes, we may need to process your personal data (that is, any information relating to an identified or identifiable natural person (hereinafter “Personal data”). Therefore, under Articles 13 and 14 of the General Data Protection Regulation (hereinafter “GDPR”) we hereby provide you with information about our processing activities. 

Therefore, if you have any questions regarding the processing of your personal data, you can contact us: via e-mail by writing to: office@ismf-ski.org  or via post by writing to our legal address: c/o Libra Law MAISON DU SPORT INTERNATIONAL Avenue de Rhodanie 54 (Case postale 30) Lausanne, Switzerland or business offices in Mondovì (12084, CN, Italy), Piazza Mellano n° 4. 

Please do not hesitate to contact us if you have any questions and/or concerns or in case you wish to exercise your rights. 

 

1. TO WHOM THIS POLICY APPLIES? 

• Visitors of ISMF webpage; 
• Subscribers of our newsletters (via e-mail); 
• ISMF members and their personnel when they are in contact with us and exercise their rights and obligations as members; 
• Third parties that provide services or goods to us; 
• Natural persons that contact us via different communication channels, including, by submitting applications and other documents/inquiries; 

• Natural persons that together with us are involved in the organization of various sporting events; 
• Athletes and their support team members, service providers to athletes (regarding participation in sporting events), and; 
• Candidates submitting their CV for consideration in a selection process for a position at ISMF 
• In other cases, if we have specifically indicated so. 

 

 

1. WHAT DATA IS COLLECTED BY THE ISMF? 

• Identification data (Surname, name, passport number, nationality, citizenship, birthday, place of birth, genre, picture (photo), name of the member association of the competitor. 
• Contact data (phone number, mailing address, e-mail, postal code) 
• Data related to the recruitment process (application and CV, information about education, references, information about training, professional development, experience and previous employers and positions) 

• Video recording interview: Candidate interviews may be recorded on video during selection process so that the selection committee and the decisional body/ies. can evaluate the candidate. The videotape will be deleted once it is no longer needed for recruitment purposes. 
• Sports information (sport and discipline, sports results, performance-related data) 
• User’s sharing of content via social media 
• Responses to event-specific questionnaires and surveys (bookings to the Plenary Assembly, post-event evaluations). 
• Any other information you voluntarily provide to us during the registration process 

• Personal data (interests, hobbies) 

  

1. HOW DO WE ACQUIRE YOUR PERSONAL DATA? 

ISMF may obtain your personal data in the following ways: 

• You personally submit personal data for processing, expressing consent with your actions and behavior (for example, by visiting our website, asking questions via e-mail or through the web, or communicating with us in any other another way, by submitting documents and applications (for job vacancies, for events, among others), through event-surveys, feedback in the post-events evaluation, or by participating in ISMF organized events) 

• We obtain your personal data from publicly available information (for example, from publicly available registers, databases, or by using freely available information from various sources); 
• In certain cases, we may also obtain personal data from other entities (such as other legal or natural persons, organizations, state institutions, and authorities, including courts and law enforcement authorities) 

 

1. HOW DOES THE ISMF USE YOUR DATA (PURPOSE)? 

• Execution of a contract or information requests  

The Controller can process ‘general’ personal data (such as data regarding identification, contact, banks, etc.), for the execution of a contractual relationship, and to respond, even before the conclusion of the contract, to the requirements of the manifested contact, or, if requested, to fulfill specific requests made by the Data Subject. 

• Event Registration and Participation 

To facilitate your participation in our events and manage event logistics. Sending every event-related communication, update, and information and addressing inquiries, feedback, and requests related to event participation. Also, we may use this information to analyze event participation trends and improve our event offerings (statistical analysis).  

• Processing of job applications and assessment of candidates’ suitability for ISMF positions.  

The transmission of the CV will candidate the Data Subject and is the premise to an eventual, future, but at the same time not expected, hiring by the Data Controller. The personal data that the Data Subject communicates through the CV will be processed by The Controller exclusively for the purpose of research and selection of personnel, or for possible judicial protection of their rights.  

Candidate interviews may be recorded on video during the selection process so that the duty of confidentiality only the selection committee and the decisional body/ies. can evaluate the candidate. 

• Management of one’s personal account 

The Website enabled users to have access to the reserved area, through their personal account, protected by personal credentials. The Controller will also process such data in order to improve the licensing procedure as well as registration to competitions or events. 

• Fulfilling legal obligations (or orders from the Authority) and legitimate interests. 

The Data Controller may also process the personal data of the Data Subject to fulfill any legal obligations, or orders of an Authority or to pursue other legitimate interests of the Controller, such as the defense in court, the communication of the institutional activities of the Controller, or statistical calculations. 

• Newsletter 

Through the Website, the Data Subject can also register for the newsletter service, for which their data will also be processed for this purpose. 

  

1. WITH WHOM COULD THE ISMF SHARE YOUR INFORMATION? 

The categories of the recipients of personal data are the following: 

• subjects necessary for the execution of activities (including those of a fiscal nature necessary for the management of payments, such as banks) connected and consequential to the execution of the Contract; 
• authorised persons and instructed persons by the Controller, who have committed themselves to confidentiality or who have an adequate legal obligation to confidentiality (ex. collaborators of the Controller); 
• eventual Processors named ex art. 28 GDPR. 
• the Controller may only disclose your personal data for purposes and in situations specifically required by the law. 

 

About the transfer of data to third countries or international organisations 

The Controller may communicate or transfer personal data of the data subject to third countries (extra EU) or international organisations (extra EU), particularly to the National federations of the countries of origin of the athletes, or other International Federations, to which the transfer is necessary for important reasons of public interest (according to art. 49, par.1, letter. D, GDPR). 

  

1. HOW DOES ISMF KEEP YOUR DATA SAFE? 

The ISMF keeps your data safe through the application of technical measures and organizational requirements as follows: 

• Use of antivirus software and firewall; 
• Organization of access to information systems using user accounts with definable access rights and volumes; 
• Preparation of backup copies; 
• Ensuring access to information systems using passwords; 
• Regular training of employees on data protection issues; 

• Inclusion of data processing rules and liability rules in employee employment contracts. 

 

Nevertheless, we strongly recommend that you comply with the general security rules for computer and internet use, as well as the requirements for the protection and storage of your private data (especially personal identification documents), and we will not be responsible for unauthorized access to your personal data and/or data loss if this has occurred due to your fault or negligence. 

  

1. LEGAL BASIS FOR DATA PROTECTION 

Mainly our processing activities (related to personal data) may be based on all the following legal basis: 

1. The need to conclude a contract with you or to fulfill it (Article 6 (1) (b) of the GDPR) 

1. To fulfill and comply with various legal obligations (Article 6 (1) (c) of the GDPR) 

1. The need to ensure our legitimate interests (Article 6 (1) (f) of the GDPR) 

Our legitimate interests, which may be the basis for data processing, are as follows: 

1. to carry out activities stipulated in our Statutes or ISMF Rules 

1. to verify the identity of data subjects, before engaging in any relationships 

1. to ensure compliance with the obligations of the contract 

1. to send other messages on the progress of the contracts and events relevant to the performance of the contracts 

1. to prevent fraudulent activities against us 

1. to ensure corporate governance, financial and business accounting, and analytics 

1. to ensure effective corporate governance processes 

1. to protect our interests, intellectual property 

1. to ensure and improve the quality of our activities 

1. to administer payments 

1. to inform the public about our activities 

1. Your consent (Article 9 (2) (a) of the GDPR) 

Please note that if the processing is based on your consent, you have the right to withdraw it at any time by contacting us: at or by unsubscribing in the manner described in our emails. 

 

About Special Categories of Personal Data: In some cases, we may process personal data that is considered to be special categories of personal data (that is, personal data revealing racial or ethnic origin, genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health). In such cases, our processing activities may be based on the following legal basis: 

1. Your consent (Article 9 (2) (a) of the GDPR) 

Please note that if the processing is based on your consent, you have the right to withdraw it at any time by contacting us: at or by unsubscribing in the manner described in our emails. 

1. To protect the vital interests of data subjects and/or those of another person (Article 9 (2) (c) of the GDPR) 

1. To comply with anti-doping laws, sports laws, or other applicable laws or compulsory legal processes and to apply such applicable legal provisions authorising the processing of personal information for the purposes of fighting against doping (Article 9 (2) (d) of the GDPR) 

  

1. HOW LONG DO WE STORE YOUR PERSONAL DATA? 

The ISMF will store your data for however long it will take to achieve the requested activity or in order to reach the finality indicated. Also, we may retain data if necessary to comply with legal obligations such as the duration of a legal procedure, or any other by order of the authority, or for possible defense in court. 

  

1. WHAT ARE YOUR RIGHTS? 

The EU Regulation grants the data subject the following rights with regard to the processing of personal data: 

• The right to be informed about the collection and use of your personal data; 
• the right of access with the eventual request of copies of the processed data (art. 15 GDPR); 
• the right to rectification of inaccurate personal data if any of your personal data the ISMF holds are inaccurate or incomplete (art. 16 GDPR); 
• the right to the erasure of personal data without unjustified delay – also known as the ‘right to be forgotten’ – for one of the motives indicated by the letters a) to f) of art. 17 GDPR; 
• the right to restriction of the processing of one of the hypothesis indicated by the letters a) to d) of art. 18 GDPR; 

• the right to data portability (art. 20 GDPR); 
• the right to object, (art. 21 GDPR), for motives connected to the data subject’s specific situation, to the processing of personal data which concerns it, ex art. 6, paragraph 1, letters e) or f) GDPR, including profiling or where data are processed for direct marketing purposes. 
• the right to revoke any consent given at any time, without such revocation affecting the lawfulness of the processing (based on the consent) given before the revocation. It should be noted that the lack of consent to the processing, where required, could make it impossible to manage the activities related to the licence, with the consequent possibility of not granting or revoking the same. 
• the right to propose a complaint to the Supervisory Authority: The data subject who believes that the processing of personal data concerning him / her violates the EU Regulation 2016/679 may propose a Complaint to a Control Authority – in the Member State in which he/she resides habitually, works or in the place where the alleged violation has occurred – according to the provisions of art. 77 of the GDPR. 

 

1. HOW TO EXERCISE YOUR RIGHTS? 

• It is possible to exercise any of the rights guaranteed by the Applicable Regulations (above mentioned), by contacting the Data Controller at the e-mail address office@ismf-ski.org 

 

• Please note that to withdraw your consent, access or rectify your personal information, you may also need to contact your National Ski Association. Please note that although ISMF will make reasonable endeavors to take any request into account, the withdrawal of your consent only mandates ISMF to stop the processing of your data when such processing takes place based upon your consent (see above). For example, you cannot withdraw your consent for your data to be used in results lists. 

 

• About the right of complaint: You can report to the responsible supervisory authority: We encourage you to contact us before making a formal complaint in order to find the quickest and most effective solution to the problem. 

 

• CONTACT US: To object to the processing of your information, or request a restriction of such processing, to withdraw your consent or to request access, deletion or correction of any erroneous or incomplete data, to exercise your data portability right or for any question related to this Privacy Policy, you can contact either your National Ski Association or ISMF at the following address: office@ismf-ski.org 

 

• If it is believed that the treatment carried out by the ISMF, you have the right to lodge a complaint about the way we handle your data with the supervisory authority in the Member State where you usually reside, where you work, or where the alleged violation took place. In Italy, the supervisory authority responsible for protecting personal data is the Guarantor for the protection of personal data, located at Piazza Venezia 11, CAP 00187 – Rome (http://www.garanteprivacy.it/). You may contact them via email at garante@gpdp.it  

 

 

1. MISCELLANEOUS 

About the nature of the provision of data and consequences of the refusal 

The conferment of the data requested to data subject is necessary, therefore the eventual failure to provide by the data subject party could make it impossible to grant a service itself, or in any case allow the activities connected / dependent from its achievement. 

  

In application forms: The data marked by an asterisk in application forms is necessary: the failure to provide this data will make it impossible for the ISMF to provide what was requested by the Data Subject.
The communication of data not marked by an asterisk is optional: the failure to provide will allow the fulfillment of the request. 

  

About amendments to the Privacy Policy 

Legislation and practice change over time. The ISMF, therefore, reserves the right to change the privacy policy at any time to adjust to such changes. In the event of changes, the Privacy Policy of the ISMF Website will be republished on our website so that you can find out directly. 

  

About hyperlinks 

The ISMF website may contain hyperlinks to websites owned and operated by third parties. These third-party websites have their own privacy policies and we encourage you to review them. We do not accept any responsibility or liability for the privacy practices of such third-party websites and your use of such websites is at your own risk. 

 

1. LEGAL BASIS, TERMS, AND CONDITIONS   “ISMF – SCARPA GIVEAWAY RIBELLE RUN KALIBRA G” 

 

NO PURCHASE OR PAYMENT OF ANY KIND IS NECESSARY TO ENTER OR WIN. ALL FEDERAL, STATE, LOCAL, AND MUNICIPAL LAWS AND REGULATIONS APPLY. VOID WHERE PROHIBITED. PARTICIPATION IN THE GIVEAWAY CONSTITUTES YOUR AGREEMENT TO AND ACCEPTANCE OF THE OFFICIAL TERMS AND CONDITIONS (“RULES”) BELOW.  

ORGANISATION AND SPONSOR OF THE PROMOTION 

ISMF (“Organiser”), c/o Libra Law MAISON DU SPORT INTERNATIONAL Avenue de Rhodanie 54 (Case postale 30) Lausanne, Switzerland, organises for promotional purposes the giveaway (hereinafter, “The Promotion”) on an international scale, to be conducted through the Internet and social platforms, exclusively for users of legal age in accordance with the conditions outlined in the participation section. 

The Promotion is sponsored by Scarpa. (“Sponsor”). References to Sponsor in this Agreement shall refer solely to the company sponsoring the contest. 

 AGREEMENT TO THE RULES  

Participation in the Promotion constitutes your agreement to and acceptance of these Rules and the decisions of the Organiser, which are final and binding. The participant also acknowledges to have read, understand and accept the privacy policy and data protection outlined. Winning a Reward is contingent upon being and staying compliant with these Rules. 

 PROMOTION PERIOD 

The Promotion will begin on November 15 at 00:01h and end on November 19 at 23:59h (“Promotion Period”) 

 PARTICIPATION REQUIREMENTS 

The participation requirements are as follows: 

• Participants must have reached the legal age, which is either 18 years or the age of majority in their country. 
• Only participants with a valid IG account can enter. 
• Only one entry per person and Instagram account will be accepted. 
• Follow the official Instagram accounts of ISMF and SCARPA. 
• Like the promotion post. 
• Mention 3 IG valid accounts in the comments of the post. 

 

At the conclusion of the promotion, a random draw will be conducted among participants who have met the specified requirements. 

 

International Participants 

The Promotion is intended for participants: worldwide audience. If you reside or are located in a different country, the legal protections that apply to your personal information may differ from those under the Swiss Law. Be aware that when you provide or we obtain your personal information in connection with your use of any of our websites or services, it is transferred to our location and processed according to Swiss law and the terms of this Privacy Policy. 

 

PROCEDURE AND PRIZE 

A single winner will be selected from all users who have fulfilled the participation requirements. 

The draw will be conducted randomly on November 19, 2023 (when the promotion period ends), from all entries received on the Instagram platform. 

The prize consists in: a pairs of RIBELLE RUN KALIBRA G 

 

The prize is non-exchangeable, non-transferable, and is not redeemable for cash or other prizes. 

 DISQUALIFICATIONS AND PENALTIES 

If it is evident that any participant does not meet the requirements outlined in the terms, or if the provided data for participation is invalid, their participation will be considered void, and they will be automatically excluded from the Promotion, forfeiting all rights to the prizes awarded in this Promotion. In case the winners do not claim their prizes by responding to the private message within 48 hours of the announcement, the prize will be transferred to reserves (applying the same criteria). 

 POSTING COMMENTS OR OPINIONS 

Comments or opinions with inappropriate content, offensive, defamatory, discriminatory, or that could violate the rights of third parties, will not be permitted and may be deleted. Also, comments against an individual that violate the principles of the right to honor, personal and family privacy, and one’s own image will also not be permitted and may be deleted. We are not responsible for any damage caused by participants’ comments in the Promotion, which may offend the sensitivity of other participants at any time. 

LIMITATION OF LIABILITY 

By participating in the Promotion, the participant agrees to release and hold harmless the organiser  and the sponsor, as well as each of their respective subsidiaries, affiliates, advertising and promotion agencies, and officers, directors, employees, shareholders, representatives, and agents (collectively, the ‘Released Parties’) from any claim or cause of action arising out of participation in the Promotion. This includes, but is not limited to, possible losses, theft, delays, or any other circumstances attributable to third parties that may affect the development of this Promotion. The organizer also does not assume responsibility for the participant’s use of the prize obtained from this Promotion. The organiser does not assume responsibility in cases of force majeure or unforeseen circumstances that could prevent the completion of the Promotion or the full or partial enjoyment of the prize. The promotion is not administered by Instagram and is in no way associated with the platform. 

 PROTECTION OF PERSONAL DATA 

The ISMF, hereinafter the Controller, will be processing the participant’s personal data in accordance with the provisions of Regulation (EU) 2016/679 of April 27, 2016 (GDPR) regarding the protection of individuals concerning the processing of personal data and the free movement of such data.  

 

DATA PROCESSED: 

Instagram name account and e-mail. In case of winning, identifying and contact information for prize delivery. 

 

Retention period for your data: 

They will be kept as long as necessary for the management of the giveaway. 

 

Data communication: 

Data will not be communicated to third parties, except for legal obligation and apart from the fact that the giveaway takes place on a social network. 

 

Purpose of processing:  

Facilitate participation in the giveaway and, if awarded, proceed with communication. 

 

Legal basis for processing your data: By participating in this giveaway, you consent to the processing of your personal data for the execution of your participation in the Promotion. The legal basis is the necessity for the performance of the promotion, as your participation relies on data processing. Your information may be used for winner verification, and promotion-related communication. Your data will be handled in accordance with applicable data protection laws 

 

Participant’s rights: 

• Access: The interested party has the right to obtain confirmation from the data controller as to whether or not personal data concerning them is being processed, as well as detailed information about certain aspects of the processing being carried out. 

• Rectification: The interested party has the right to obtain the rectification of inaccurate personal data concerning them or the completion of incomplete data. 
• Deletion: The interested party has the right to request the deletion of their personal data, although this will be subject to the limits established by the regulations. 
• Restriction of processing: The interested party has the right to request the restriction of the processing of their personal data. 
• Objection to processing: In certain circumstances and for reasons related to their particular situation, interested parties may object to the processing of their data. ISMF will stop processing the data, except for legitimate, compelling reasons, or the exercise or defense of possible claims. 
• Right to data portability: That is, the right to receive the personal data that concerns them, which they have provided to a data controller, in a structured, commonly used, and machine-readable format and to transmit it to another data controller. 

 

Security measures. 

ISMF has applied the levels of security for the protection of personal data legally required and has installed all the technical means and measures at its disposal to prevent the loss, misuse, alteration, unauthorized access, and theft of the personal data provided. 

 

Contact: If you wish to object to the processing of personal data, request data access, correction, or deletion, or exercise your data portability rights, please contact ISMF at privacy@ismf-ski.org. In case ISMF cannot address your concerns, you have the right to file a complaint with the Swiss Federal Data Protection and Information Commissioner or the relevant Information Commissioner in the EEA. Note that ISMF may withhold access to information in certain circumstances permitted by data protection legislation.  

 ORGANISER RIGHT 

Th organiser reserves the right to modify or expand these promotional rules, to the extent that it does not harm or impair the rights of participants in the Promotion. 

 APPLICABLE LAW AND JURISDICTION 

This Agreement shall be governed by and interpreted in accordance with the laws of Switzerland. Any dispute arising from or in connection with your use of the Site or the giveaway/promotion which cannot be settled amicably will be settled through arbitration in accordance with the rules of the Code of Sports-Related Arbitration. The arbitration will occur in Lausanne, Switzerland, and the language of arbitration will be English.